Office Services Coordinator

A professional services organization is seeking a highly organized Office Services Coordinator to support daily office operations and provide administrative, document production, and front desk support. This role is ideal for someone who thrives in a fast-paced environment, enjoys delivering exceptional internal customer service, and can effectively manage multiple priorities while maintaining confidentiality and accuracy.

This is a fully on-site position with the opportunity to convert to a permanent employee based on performance and business needs.

Key Responsibilities

• Manage document production requests, including printing, copying, scanning, binding, and assembling materials for internal teams.
• Operate and maintain office equipment such as high-volume printers, copiers, scanners, and finishing machines; coordinate service requests when necessary.
• Organize and maintain electronic and physical records in accordance with company policies.
• Support team members with urgent and time-sensitive projects while meeting established deadlines.
• Provide reception coverage, including handling incoming calls, greeting visitors, and directing inquiries appropriately.
• Process incoming and outgoing mail, courier deliveries, and shipping requests.
• Assist with scheduling conference rooms, meeting setups, and general office coordination.
• Track and reconcile office-related expenses such as postage and shipping costs.
• Help with office moves, file organization, storage management, and workspace setup projects.
• Participate in special projects and provide general administrative support as needed.
• Handle sensitive business information with professionalism, discretion, and confidentiality.

Qualifications

• High school diploma or equivalent required; additional education is a plus.
• Minimum of 2 years of experience in office services, print production, administrative support, facilities support, or a similar role.
• Experience utilizing high-volume printing, scanning, and document-finishing equipment.
• Prior experience in a professional office environment preferred.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational and time-management skills with the ability to balance competing priorities.
• Excellent attention to detail and commitment to producing high-quality work.
• Strong communication and customer service skills.
• Ability to work independently and collaboratively in a team environment.
• Proven ability to exercise discretion and maintain confidentiality.
• Ability to lift and transport office supplies and materials up to 50 pounds.
• Ability to stand, walk, bend, and move throughout the office as required.

The SR Group (UK) Limited is acting as an Employment Agency in relation to this vacancy.